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Contractor check-in

Struggling with compliance
at check-in?

Expired licences. Missed inductions. Paper sign-in sheets. Sound familiar?

The struggle ends here.

Every contractor. Every check-in. Compliant. Automatically.

  1. Mike in a hard hat and hi-vis vest looks at his phone, which shows a new job assigned for tomorrow at 7:00 am.
    01The day before · 4:10 pm

    The job lands.

    Mike’s assigned tomorrow’s job at Depot 3. The details arrive on his phone, in the VCMS Site Access app.

  2. Mike walks up to the site entry of Depot 3 at sunrise.
    026:58 am · Depot 3

    Meet Mike.

    Mike’s a contractor. He’s on time, and ready to start his assigned job.

  3. Mike holds his phone with a QR pass up to the check-in kiosk.
    037:02 am · Site entry

    One scan.

    He holds his access code up to the kiosk, the same as any other morning.

  4. The kiosk shows “Check-in paused, please go to reception” and Mike scratches his head.
    047:02 am · Kiosk

    Not so fast.

    Mike’s check-in pauses with a prompt: “Please go to reception to complete your check-in.”

  5. Mike walks through the lobby under a sign pointing to reception.
    057:03 am · Lobby

    Off to reception.

    Mike looks around, spots the front desk and heads straight over.

  6. The receptionist’s screen shows: Mike just attempted to check in. His licence expires in 2 days.
    067:03 am · Front desk

    Reception already knows.

    Before Mike even arrives, the receptionist gets an alert on her screen.

  7. Mike talks with the receptionist across the front desk.
    077:04 am · Front desk

    A quick word.

    Thirty seconds at the desk, and both of them know exactly what is missing.

    Mike

    “Hi, I was asked to check in here. All good?”

    Receptionist

    “Nearly. Your licence expires in two days. Could you upload the new one by tomorrow?”

    Mike

    “My bad, I forgot. It’s on my phone. I’ll upload it right now.”

  8. Mike’s phone shows his renewed licence photo uploaded.
    087:05 am · VCMS Site Access app

    Uploaded in seconds.

    Mike uploads his renewed licence straight from his phone. No forms. No fuss.

  9. The receptionist’s screen shows: Mike has updated his licence, with a Review now button.
    097:05 am · Front desk

    Updated. Instantly.

    Reception knows the moment Mike’s new licence lands.

  10. Mike waves as he heads onto site, with a card showing he checked in at 7:06 am.
    107:06 am · On site

    Good to start.

    Mike’s checked in and on the site’s live roster, and the morning starts on time.

    Receptionist

    “Got it, thanks! Admin will approve it by tomorrow. You’re good to start. Have a great day.”

  11. An administrator at a laptop approves Mike’s trade licence, and his status reads Compliant.
    11Next morning · 9:00 am · Admin

    Approved.

    A person reviews the new licence and approves it. Mike’s record is compliant again, and the new expiry date is tracked from here.

  12. At dusk, Mike scans out at the kiosk, which shows Checked out at 3:30 pm.
    123:30 pm · Site exit

    Checked out.

    Mike scans out at the end of the day. Every hour he was on site is on the record.

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